Request for Bids or Proposals
Requests for Proposals
Farming on City-Owned Property Surrounding Sandquist Park
The City of Cambridge is seeking proposals for farming the land that surrounds Sandquist Park in Cambridge Township. The land open for farming is approximately 80 acres located at 34422 Naples Street NE, 34264 Naples Street NE, and 3504 345th Avenue NE, Cambridge. (See picture below.)
Parties interested in responding to the RFP shall include their contact information, proposed lease rate for farming the acreage, and type of crop to be planted. The City is interested in a two year lease agreement. Corn was most recently harvested off this field. The City is not responsible for any damages to crop or equipment if damage occurs.
Proposals for farming should be returned by 12:00 Noon on October 23, 2015 to Lynda Woulfe, City Administrator, 300 3rd Avenue NE, Cambridge, MN 55008.
City of Cambridge
SNOW PLOWING AND REMOVAL
REQUEST FOR PROPOSAL
2015 - 2016
The City of Cambridge is currently seeking proposals for snow plowing and snow removal services for certain City-owned and/or managed properties within the City of Cambridge. The Request for Proposal forms are available on the City’s website at http://www.ci.cambridge.mn.us and at Cambridge City Hall – 300 3rd Avenue NE, Cambridge, MN 55008. Qualified Contractors and interested parties should submit their proposals to: Attn: City of Cambridge, City Administrator, 300 3rd Avenue NE, Cambridge, MN 55008 by noon on Friday, October 30, 2015. The City will consider proposals on an hourly basis independently for each service. Contractors do not have to submit a proposal for each service to be considered; however, this is preferred.
SCOPE OF SERVICES
SNOW REMOVAL, SNOW PLOWING, SALTING AND SANDING SERVICES
Qualified Contractors are asked to provide information described below and as detailed on the Schedule of Prices and Description of Equipment forms available on the City’s website and at City Hall in order to be considered:
Snow Removal from designated City Street after plowing – the City of Cambridge Assistant Public Works Department pushes snow to certain areas of the City. Upon notice from the Assistant Director of Public Works (or his designee), the contractor may be contacted to assist in removing the accumulated snow from the designated snow collection sites.
Plowing and Salting Bridge Park Apartments – The Cambridge Economic Development Authority (EDA), a political subdivision of the City of Cambridge, owns and manages Bridge Park Apartments at 121 South Fern Street (see attached map). The EDA desires to have the parking lot for Bridge Park plowed when a snowfall event exceeds one inch. Contractor is allowed to plow around vehicles that may remain in the parking lot and EDA staff will be responsible for removing snow that remains between the vehicles. EDA staff will also be responsible for removal of snow on all sidewalks. Also, contractor will salt parking lot.
Liquor Store – The City of Cambridge owns and manages the Cambridge Northbound Liquor Store at 1655 East Highway 95 (see attached map). The City desires to have the parking lot for the Cambridge Northbound Liquor Store plowed when a snowfall event exceeds one inch. Snow must be plowed to areas designated by the Assistant Public Works Director. (See attached map). Contractor is allowed to plow around vehicles that may remain in the parking lot and City staff will be responsible for removing snow that remains between vehicles. Also contractor is responsible for the removal of snow from sidewalks. Straight salt and plowing of lot and sidewalks must be completed by 7:30 a.m.
Salting must be done in a manner and with materials that will not to damage grass, plantings and trees in landscaped areas.
Term of Agreement – The proposal shall cover services from November 2015 – May 2016 but may consider a two year agreement. Contractor must provide proof of insurance in a manner determined by the City Attorney. The City reserves the right to terminate this agreement for any reason with 30 day written notice.
Billing – Contractor must submit detailed billing statement so that the City can separate each type of service received – snow removal, Bridge park service, Liquor Store. The City will pay bill submitted on a monthly basis on net 30 terms.
TIMETABLE FOR EVALUATING PROPOSALS
Proposal must be in writing and submitted by noon on Friday, October 30, 2015.
Two copies of proposals must be submitted to City of Cambridge, City Administrator, 300 3rd Avenue NE, Cambridge, MN 55008.
Questions regarding the proposal should be directed to: Assistant Director of Public Works, Lucas Milz at 763-552-3238. In order to ensure a fair process, Contractors and individuals submitting proposals are prohibited from contacting any other Staff or Council members regarding their proposals.
The City Council and EDA will consider selecting a new snow plowing and removal service contractor(s) at their regular scheduled meeting on Monday, November 2, 2015.
The effective date for services will be on, or as close as possible to November 3, 2015.
STATEMENT OF CONTENT OF RFP – Contractor should submit the following information in addition to attachment #1.
Title page (name or Contractor name and contact person, address, phone, fax, email address and date);
Completed Proposal Form (attachment #1).
Contractor’s company or individual’s profile/history/experience; include at least of two (2) client references;
The City reserves the right to reject any and all proposals submitted. This is not an offer to enter a contractor or a request for bids; but merely information from applicants which may lead to further negotiations for purposes of entering a contract. The City reserves the right to increase or decrease hours at their discretion.
Further, the City is not responsible for any of the applicants costs associated with preparing the proposal and/or attending meeting held by the city.