Request for Bids or Proposals
Request for Proposal
The city of Cambridge is seeking proposals for an administrative hearing officer to handle administrative citation appeal hearings for administrative traffic and code enforcement citations. Minnesota Statutes requires cities to provide a “civil process” for citation appeals and retain a “neutral third party to hear and rule on challenges” to a citation. These services may be provided to another governmental entity pursuant to a Joint Powers Agreement through the City of Cambridge.
We are looking for individuals who have work experience as a mediator, arbitrator, administrative law judge, paralegal, dispute resolution specialist, or attorney. Preference will be given to those with mediation or legal experience.
Act as the neutral presiding officer who conducts the appeal hearing, actively listen to the evidence and arguments of the parties, and issue a final decision. The Administrative Hearing Officer must prepare a short written findings of facts at the conclusion of the hearing supporting their decision as to whether or not the appeal was granted or denied by applying deductive and inductive reasoning. The written findings of fact must be provided to the City and appellant within two weeks of the hearing date.
Hearings will be tape recorded on recording equipment and tapes provided by the entity hosting the hearing location. The hearings should be modeled after an administrative law judge proceeding giving both sides an opportunity to present information. The City of Isanti will also be served under the terms of this agreement.
The city of Cambridge will schedule hearings between the hours of 8:00 am – 4:30 pm as needed. In the past two years, the City has had requests for 7 code enforcement and approximately 12 traffic related hearings. Hearing locations will alternate between the Cambridge City Hall and the Isanti City Hall. The hearing schedule will depend upon the demand for appeal hearings. Hearings will be booked in 20 minute increments and scheduled so that there are no gaps in the hearing schedule. Hearing dates will be negotiated between the governmental entities and the administrative hearing officer so we can develop a mutually agreed upon schedule.
Restrictions on who may submit a proposal
Due to the need for a neutral third party, we will not entertain proposals from anyone employed by an Isanti County law enforcement agency or Isanti County Court Administration.
We are proposing a two-year contract with a 90-day cancellation clause.
Proposals are due by 4:00 pm on Friday, March 7, 2014.
Proposals submitted should provide a total cost to hear and administer a written decision on a per hearing basis. The proposal should not contain any costs for copying, paper, supplies, training, or materials.
Proposals should include a statement of interest and a detailed resume highlighting your mediation, arbitration, administrative law judge, paralegal, dispute resolution, or legal experience. Proposals should be submitted to:
City of Cambridge
300 3rd Ave. NE
Cambridge, MN 55008
Questions can be directed to Marcia Westover at 763-552-3207.