Request for Bids or Proposals

Request for Proposal
Sealed Bids

Sealed bids are being accepted for a 14 year old Cannon Copier, two small table lamps and two end tables until Friday, May 31st. Bids can be dropped off or sent to:

Bridge Park Apartments
121 Fern Street South
Cambridge, MN 55008

Items may be seen at Bridge Park Apartments by calling 763-689-3883..

Request for Proposal

Physical Needs Assessments

Invitation

The Economic Development Authority of Cambridge, with its primary address at 121 South Fern Street, Cambridge, Minnesota 55008 is seeking the services of a consulting firm to provide services in developing an initial Green Physical Needs Assessment (GPNA) of the EDA’s housing stock using the Development of Housing and Urban Development’s (HUD) required criteria, per the Green Physical Needs Assessment (GPNA) Tool web-site.

Description of Agency

The Cambridge Economic Development Authority is a public body organized under the laws of the State of Minnesota. The Agency consists of 45 public housing units, 58 Housing Choice Vouchers and 23 units of State funded housing (Bridges Program).

The agency has 1 development that will be part of this assessment.

Bidder Minimum Qualifications

• Five years of experience with inspections of building systems including systems, roofs, structural components, living spaces, plumbing, electrical, HVAC, building envelope, emergency systems, elevators, community and program spaces, offices, grounds and other amenities.

• Demonstrated track record of other contracts or similar services

• Experience with cost estimating

• Knowledge of applicable local and state building codes and ordinances

• Knowledge of Section 504 and American with Disabilities Act

Scope of Services

The purpose of this solicitation is to select a qualified firm to perform a green physical needs assessment (GPNA). The GPNA will consist of a physical inspection of one property. The selected contractor will provide a full range of services including evaluation the existing conditions of the housing stock including a random selection of units, common areas, offices, and building codes.

At a minimum, the goal of the GPNA is to identify and provide a description of all physical improvements that will be required to bring the property back to a level comparable with “as built”, to the degree reasonably possible based on available formation necessary to ensure long term physical viability and in a manner suitable for HUD reporting requirements.

Specific scope components:

1) Follow the requirement and guidelines established by HUD as outlined on the GPNA website which describes the required approach to GPNAs.

2) Perform interviews as needed with knowledge people as to the existing documents, plans, building histories, maintenance records, REAC scores, etc. of the property.

3) Identify all development components that will be part of the assessment.

4) Establish a sampling methodology for units that will include 10% of all units of the property.
The sample should also include at least 1 of each apartment size in the building. Units must be distributed so that a variety of conditions will be evaluated (top floor units, corner units, areas where weathering occurs, etc.)

5) Establish a methodology that will sample common lobby areas and corridors.

6) Establish a plan to inspect 100% of sire, all systems, paving and grading, building exteriors/envelope, finishes, program areas, offices, basements, utilities, laundry facilities, mechanical areas, sprinkles, emergency systems, security, crawl spaces, etc. Please note if individual units have individual HVAC, basements, etc., then these will be part of the 10% sample, except in cases where there may be atypical components which should be assessed individually.

7) As part of the assessment, each individual component will receive an estimate of Expected useful Life (EUL).

8) As part of the assessment, each individual component will be provided with the replacement cost on an individual component and for a total of those components. (Ex: per window and per window times all similar windows)

9) Each area that is designated as part of Section 504 or American with Disabilities Act (ADA) requirements will be inspected to assure the component s are functioning per their purpose. Note a regulatory compliance review is not required for these units or areas, just a functionality and EUL assessment.

10) Upon completion of the inspections, a report will be provided to the Agency in narrative and spreadsheet forms that meets HUD and Agency requirements and will be in both paper and electronic format per their (HUD) requirements.

11) The assessment is of observable components and destructive testing is not anticipated and would only occur with prior Agency approval.

12) Any deficiencies that are identified and which could have an impact on health and safety will be brought to the attention of the Agency immediately.

Description of Agency Housing Stock

The housing stock to be assessed is:
Bridge Park Apartments

Total Units 45 - I bedroom units
Building type: Public Housing
Development acreage - approximately 1 acre
Parking spaces – 40
Offices, gazebo, storage building
Proposals may be sent by email cambhra@sherbtel.net or USPS by Wednesday, May 22, 2013.

Mailing address:
Marilyn Fromm, Housing Supervisor
Cambridge EDA

Work must be completed by September 30, 2013